FLSA Status: Nonexempt
Months Per Year: 12
Employment Status: Full-Time
Work Model: Hybrid Available
Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
The Faculty Legal Administrative Assistant serves as an essential part of the Access to Justice Institute (ATJI), Center for Indian Law & Policy (CILP) and Korematsu Center (KC) teams, providing administrative support for the faculty, staff and programs, to maintain the student services and operations in these areas. This position reports to the Assistant Director of Administrative Services.
Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice. Faculty, staff and students form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world. The Law School’s commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection and concern for personal growth. Innovation, creativity and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business and public service.
- Provide administrative support for the planning and delivery of programs and events which includes development and distribution of marketing materials, coordinate the organization and involvement of students, volunteers, faculty and staff in programs, and maintain program records including programmatic databases, evaluations, and budget records.
- Provide academic and research support to faculty for their classroom, scholarly research and committee duties.
- Review and update the web pages for the programs and activities of these departments, maintain and update departmental social media sites with regular postings. Provide required maintenance for these sites and ensure that all postings are accurate and up to date.
- Work with the Marketing and Communications staff to communicate all departmental programs and events and make sure they are properly communicated and marketed in the School and University, consistent in style and message, and are on the digital calendar and include current information.
- Maintain the budgetary records for these areas, track and reconcile the budget throughout the year, process receipts and reimbursements, submit invoices for payment, and work with the Business Office to identify unknown expenses and correct any mistakes. Collect and deposit program and event income.
- Manage office supplies for the area, coordinate the copy service and printing equipment in the area, handle the mailing and special delivery services, calendar and coordinate the use of the conference room including media needs for the room. Manage the calendars of the staff and faculty in the departments.
- This role will create a welcoming and hospitable presence in the area, greeting students and guests in a manner that fosters a sense of community and service, answer department phone lines, department emails/voicemails, and respond in a helpful and service-oriented manner to all inquiries.
- Other duties as assigned.
- High school diploma plus five or more years office support experience including document processing, spreadsheet creation/modification, and data entry/retrieval skills or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the role.
- Diplomacy and confidentiality are required in all aspects of work in this office.
- Must have the ability to make independent judgments and resolve problems.
- Be able to prioritize projects and tasks, recognize the complexity of work projects and tasks, and develop and implement the process required to manage these activities to their successful completion.
- Ability to establish, organize, and maintain complex records and files.
- Excellent organizational skills and the ability to perform multiple tasks concurrently with keen attention to accuracy and detail with minimum supervision.
- Knowledge and experience working with Microsoft Office software.
- Excellent written and verbal communications skills. Work collaboratively and communicate effectively with a diverse population.
- Bachelor’s degree with work experience in a legal field and/or educational environment
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance:
Salary Range: $41,000 to $43,000
Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
For more information, click here.